ConferOS

Trust and security

The answers your IT team will ask for.

Where the data lives, who can see it, how people sign in, and what happens to payments and personal data. Written for the person filling in your security questionnaire.

Where is the data hosted?

In data centres in the European Union, and the backups stay there too. Attendee data does not leave the EU unless you connect a service outside it yourself.

Can another organizer see our data?

No. Every request is limited to your own records by the database itself, beneath the application, so a mistake in a screen cannot show one organizer another's people, companies or numbers. Tests of those database rules run before every release.

Who at ConferOS can see our data?

Only the platform staff who need to, when you ask for support, and every administrative action is recorded in an audit log you can read.

How do people sign in?

With a password stored only as a one-way hash. Attendees can also sign in through your own identity provider over SAML 2.0; OpenID Connect, and single sign-on for organizers, are coming. Organizers, exhibitors and attendees each sign in to their own product, and a sign-in for one never opens another.

Do you store card numbers?

No. Card details go straight to your payment provider. ConferOS keeps the payment reference, the amount and the status, and never holds the money.

Is data encrypted?

Every connection uses HTTPS. The keys that sign sessions, protect stored settings and sign ticket codes are separate from one another, so none of them can stand in for another.

How long do you keep personal data?

For as long as you decide, within limits the platform sets. Each organizer chooses its retention periods, counted from the end of each event, and is told before anything is removed. Attendees can ask for their own data to be erased at any time.

Do you sign a data processing agreement?

Yes. We sign one with every organizer before its first event, and the list of sub-processors is part of it.

Where do the emails come from?

From your own mail server once you add it in your settings, so attendees and exhibitors see your name on everything they receive.

How do we report a security problem?

Write to contact@conferos.eu with "Security" in the subject line.

Have a questionnaire to fill in?

Send it with your demo request and we'll return it answered.